Here you can set up email sending settings.
SMTP Server
Here you can configure the settings for the mail server. You have the option to encrypt the sending with SSL/TLS or STARTTLS. Authentication can be done either with username/password or anonymously.
The settings can be validated by sending a test email. If the sending is successful, a small notification will be displayed at the bottom saying "Test email sent successfully". In case of an error, you will be notified about the error.
Unsent emails, including test emails, can be viewed under Mail History and Unsent Emails, including error messages when selecting the entry.
Sending Options
| Setting | Purpose |
|---|---|
| Split Emails | Useful when email notifications have a large number of recipients. This function splits a notification into multiple emails to prevent spam filters. |
Mail History
| Button | Purpose |
|---|---|
| Sent Emails | Shows the history of all email notifications and "reset password" emails. By clicking on an entry, you can also see the recipients of the email. |
| Unsent Emails | Here you can see all emails that were not sent successfully. By clicking on an entry, you can also see the recipients of the email and any error messages. |
Notification Texts
Main Template and Custom Template
When a notification is sent from a folder, the text from the main template is used by default.
If a different email text is to be used for a specific folder, a custom template can be created.
| Setting | Purpose |
|---|---|
| Folder | First, select the folder for which this template should apply. |
| Recipient Mode | Next, specify how the recipients should be inserted into the emails. There is an option to insert all recipients in BCC. When selecting BCC, a visible recipient must be specified. A "noreply" address is usually recommended here. |
| Main Language/Foreign Language | The email text is divided into main language and foreign language. Depending on the user's language, the main language or foreign language text will be used. See General. |
| Subject | The subject of the email. |
| Message | The text of the email. |
| Insert Variable | To use information about the file to be notified within the email, it can be inserted as a text module within the subject and message. This module will be replaced with the corresponding value before sending the email. |
| From Master Template... | Here you can copy the text from the main template if only small changes need to be made to the text. |
Welcome Email
When creating a user, an optional welcome email can be sent. Here you can customize the email text for this email.
Share File
When sharing files with external people who do not have a DocSecBox account, you can set the email text here.