Group administration

In group management you decide who belongs to a group. Whoever is a member of a group reaches all folders of that group. This lets a site manager, for example, add their people and remove them again without being an administrator.

Group admins and administrators only

Only administrators and accounts that administer at least one group see the Group management entry in the navigation bar. It is hidden for everyone else.

Group management, with no group selected yet

Opening a group

1. Click Group management in the navigation bar.
2. On the left, under Groups, select a group. The Search groups field helps you find it faster. Below each name you see how many members the group has.
3. The members of the group appear on the right. How to change them is described under Manage members.

Use (Close selection) at the top right to close the group again.

The group “Buchhaltung” is open, as a group admin sees it

Group admin or administrator

The page looks slightly different for a group administrator and for an administrator:

Task	Group admin	Administrator
See groups	only their own	all
Add and remove members	yes	yes
Appoint group admins	no	yes
Create and edit users	if allowed	yes
Reset password, two-factor and login attempts	if allowed	no
Assign folders	no	no

An administrator resets accounts under Settings › Overview › Users. They assign folders to a group in the Members tab of the folder, see Members.

What a group admin may do

Your administrator decides what group admins may do under Settings › Application › Roles, in the Group admin authority card. The setting applies to all group admins alike. It only takes effect if Enable group admins is switched on there.

Authority	Meaning
Create users	Create new accounts for the groups they administer.
Edit users	Change accounts that belong to one of the groups they administer.
See all users	Without this right the list only shows the members of the groups they administer.
Reset the password	The person receives an e-mail with which they set a new password.
Reset two-factor authentication	The person sets up sign-in with a second factor again.
Reset sign-in attempts	Releases an account that is locked after too many failed attempts.
Delete files	Delete files in every folder of the groups they administer, no matter who uploaded them.

The Which permissions a group admin may grant card additionally limits which permissions a group admin can set when creating or editing an account. Both cards are described under Roles.

Good to know

• A group admin does not assign folders. They can see which folders a group reaches under Group folders.
• Creating, renaming and deleting groups, and deleting users, is not possible here. An administrator does this under Settings › Overview, see Groups.
• A group admin is always a member of their group as well. They cannot remove themselves.